- The number of hours volunteers give to an organization can made a big difference in how prospective supporters, from individuals to large foundations, perceive it. If the community supports your mission, they’re more inclined to do so.
- Government agencies require volunteer hours reporting from organizations they provide funding to.
- Some grant money is tied to a certain matching dollar amount, which can often be demonstrated in terms of volunteer hours.
- Supporters want to be sure that the organization has people in place to get the job done.
- In many cases, organizations are required to report the value of volunteer labor and services in their financial statements. Tracking hours facilitates good reporting.
Even if you’re not required to track and report volunteer hours, it’s still a good idea to do so. Volunteers want to know they’re part of something bigger, and when those hours add up at the end of the year, it can really boost the pride your volunteers feel.
How to track Volunteer Hours
You can use a simple form to gather volunteer information by the day or week. Just be sure to capture the information as soon as possible so nothing gets overlooked. This system would require entering the daily or weekly data into a spreadsheet or similar tracking system, which could be tedious.
Volunteer management software tools are great for scheduling, recruiting and tracking volunteer hours. There are quite a few on the market, and many offer a free trial so you can try several and determine which one best meets your needs.